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​Guidance documentation is not law, however they do provide a practical and pragmatic means of meeting your legal obligations. We have provided a number of guidance documents and notes to download from a range of bodies across the UK. Considering these will assist and support you in developing your own organisational road risk policies.

​Statutory guidance

HSE (65) Guidance - The management of health and safety at work regulations 2013​

This guidance helps to explain the Plan, Do, Check, Act approach to managing health and safety which can help you to:

  • Achieve a balance between the systems and behavioural aspects of management.
  • Treat health and safety management as an integral part of good management, rather than as a stand-along system.

HSE Guidance - Driving at work

According to statistics published by the Department for Transport, more than a quarter of all road incidents may involve somebody who is driving as part of their work. Health and safety law applies to work activities on the road in the same way as it does to all work activities and managing this should be part of all employers health and safety arrangements.

ETSC - The Business Case for Managing Road Risk at Work

Monitoring and evaluation are important for both providing feedback internally and externally, and for the continual update and evolution of the Work-Related Road Risk Management (WRRRM) programme. This report gives an overview of the business case for employers to invest in a WRRRM programme and highlights the financial benefits of such a programme outweighing the costs of implementation.

RoSPA - Strategic review of the management of occupational road risk

The management of occupational road risk (MORR) is intended as a means of improving work related road safety (WRRS). The ultimate objective of this movement is to see WRRS managed like any other aspect of safety at work. The Royal Society for the Prevention of Accidents (RoSPA) commissioned TRL and University College London (UCL) to conduct this strategic review of MORR as a basis for making recommendations for action to help sustain this progress. 

Rail industry guidance

This section provides a range of railway industry guidance documents which can be utilised by individual companies to help them manage road risk issues, raise awareness and support safety management systems. Documents can be downloaded as pdf files. 

Towards better reporting of road traffic collisions leaflet

Road traffic collisions (RTCs) resulting in injuries, involving employees’ or contractors’ employees while travelling for work purposes, should be reported into the Safety Management Information System (SMIS), in line with the relevant Railway Group Standard, GERT 8047.  This leaflet helps to explain and illustrate the different journey types where a RTCs involving injury while travelling by road vehicle for work purposes should be reported into SMIS.  


Driving down the risk

RSSB have helped the rail industry get to grips with road driving risks by setting up a dedicated cross-industry group, with crucial connections to industry sector groups such as infrastructure contracting community, the train operating community and other supporters such as the ORR, the HSE and trade unions.  The booklet provides a brief explanation of the Road Driving Risk Steering Group and how organisations can get involved with moving the road risk agenda forward.


T997 - Managing occupational road risk good practice guide

Employers have a duty under law to manage fatigue risks associated with employees’ use of the road for work purposes. This requires a range of complementary management policies and procedures to control the multiple causes of driver fatigue.  This practical guide will assist employers and others in the supply chain to effectively manage work-related driver fatigue. It explains the common causes of driver fatigue, provides key evidence, highlights legal responsibilities and sets out a Fatigue Risk Management


T997 - Driving for work A5 guidance

Driver fatigue can have a devastating impact on you, your livelihood, your passengers and other road users. You need to understand what causes driver fatigue, how to recognised the warning signs and what you need to do reduce the risks.  This guide will enable you to work together with your employer to improve your safety while on the road for work purposes


​RED35 DVD - fatigue at the wheel  - available upon request to RSSB members

This video adopts a dramatic format to reconstruct a story of a seemingly conscientious and responsible team-player rail worker yielding to fatigue and is then involved in a life changing road traffic accident.  Focussing the minds of operational staff, it shows how a wide range of things can align tragically, but also what can be done by everyone to make sure the workforce get to work and home again safely.  The video also prompts specific questions for managers to ensure that the potential for road vehicle driver fatigue is incorporated into job design, rostering, work risk assessments, and travel planning for work.

To receive RED, or alter distribution arrangements for your organisation, please email:


T997 - Driver fatigue poster

This A3 poster highlights the dangers of driver fatigue.

Use this poster in conjunction with the leaflet ‘Fatigue kills’ and the booklet ‘Driving for work’ as part of a toolbox talk or campaign to raise your staff’s awareness on the devastating impact of fatigue whilst driving for work purposes.


T997 - "Fatigue kills" leaflet

If you kill someone when tired behind the wheel you may be charged with causing death by dangerous driving, which has a maximum penalty of 14 years in prison.

This leaflet has been prepared for drivers and provides some basic tips and advice on how to manage fatigue at the wheel.


ATOC Guidance Note - Managing the Risk to Passengers and Staff from the Use of Contracted Road Services

Railway Undertakings frequently contract with Third Party suppliers – both bus and taxi operators – to provide road transport for passengers and/or staff. This may be on a regular, routine basis or in response to planned or emergency disruption to rail services.  This document is intended to assist Railway \Undertakings to meet their obligations to identify and control risks to both their own staff and the public arising from such use of road transport.

Further guidance

​Road driver fatigue - published on Opsweb (RSSB member only)

On Opsweb there is lots of information on the following areas, not just road driver fatigue:

  • Fatigue and you
  • Fatigue and safety management
  • Fatigue hot topics inc. Sleep apnoea and Chronic Fatigue Syndrome
  • Fatigue risk management
  • Lots more.


​Safety check: 18 things to always keep in your car

Published by: The Telegraph

Smart drivers keep a safety pack in their boot, so they're always prepared in case of emergency.

When taking a seemingly straightforward journey, nobody ever expects to break down, run out of petrol, get lost, have an accident or suffer other misfortunes but these things do happen. And all too often, the drivers (and passengers) involved are left woefully ill-equipped to cope in such situations.

But with a little planning and a bit of boot space, you can put together an emergency safety pack for your car. You might never need to use it, but it’s good to know it’s there, just in case.

Provided is a list of basic items he never drives without.


Level Crossing Safety Tips

Published by: International Level Crossing Awareness Day

According to the UNECE 1968 Vienna Convention on Road Traffic and the Highway Code, trains have priority, whilst road users and pedestrians must comply with road signs and signals in order to cross safely and consequently prevent any collision arising from misuse or inappropriate behaviour and potentially endangering train passengers, crew and other users.

This safety guidance does not necessarily cover every situation that may arise when drivers of commercial vehicles use a level crossing, but it may help make them more aware of how to avoid the risks that may lead to a collision. The 3 flyers exist in 8 languages.


Making Taxis Safer - managing road risk for taxi drivers, their passengers and other road users

Making taxis saferPublished by: ETSC – European Transport Safety Council

The rail Industry use thousands of Taxis on a daily basis to transport train crew around the rail system and up and down the country.. Safe Taxis are a critical component to the successful running of the UK's railway system..

This document aims to give an overview of the taxi safety issues across Europe, and looks at ways of managing the risk for taxi drivers and their passengers.

This document is hosted on SPARK


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